Travel

Important Travel Updates

Travel Policy Changes effective July 1, 2025

 

Travel Resources

Travel Orientation Brochure

Travel Checklist

Travel Documentation Examples

 

Louisiana Ethics Reporting

Filing Instructions

Electronic Signature Examples

Louisiana Ethics Website

Disclosure Form 413

LA Board of Ethics FAQs

 

Mileage, Lodging, Meals & Incidental Expenses Information Links

GSA Privately Owned Vehicle Mileage Rate

GSA Lodging and Meals & Incidental Expenses Rates

GSA Per Diem Look-up Tool

Department of State Lodging and Meals & Incidental Expenses Rates

Department of State Meals & Incidental Expenses Rates Breakdown

AS350 Form—Travel Supplemental Information

 

Travel Agency Information

Christopherson Business Travel (CBT) Contact Information

Christopherson Fees

CBT Online Booking System

CBT Online Booking Instructions

CBT Online Booking Tool Training Videos

Update Profile

Book a Car

Book a Flight

Book a Hotel

The Cook Hotel and Conference Center

Corporate Booking Link

Direct Billing Procedures

AS540: Request for Approval – The Cook Hotel and Conference Center

Credit Card Authorization Form

Policies & Procedures

• PS-17, International Travel
• PM-13, University Travel Regulations

AS Forms

• AS295: Request to Travel to Restricted Regions and Foreign Adversaries for Individual Travelers
• AS296: Request to Travel to Restricted Regions and Foreign Adversaries for Student Study Trips
• AS297: Faculty and Staff Emergency Contact Form
• AS300NW: Travel Expense Reimbursement Request for Non-workers
• AS350: Travel Supplemental Information
• AS499: Request for Approval of Special Meal
• AS499-WS: Special Meal Worksheet 
• AS540: Request for Approval of Cook Conference Center Lodging
• AS775: Prepaid Card Program - User Request
• AS776: Prepaid Debit Card Participant Agreement
• LSU Acknowledgement Agreement: Passengers in State-owned or Rental Vehicle

Airport Parking

Baton Rouge Airport:

• Parking Certificate

High Risk Travel

• PS-17, International Travel
• Restricted Regions List
• Foreign Adversaries List
• Required AS Forms:
  • AS295: Request to Travel to Restricted Regions and Foreign Adversaries for Individual Travelers
  • AS296: Request to Travel to Restricted Regions and Foreign Adversaries for Student Study Trips
  • AS297: Faculty/Staff Emergency Contact Form

Special Meals

• Required AS Form:
  • AS499: Request for Approval of Special Meal
  • AS499-WS: Special Meal Worksheet

Tax Exemption Forms

• R-1376—Governmental Employees Hotel Lodging Sales/Use Tax

Unused Tickets

• Unused Ticket Report by Campus—CBT

Vehicle Rentals

Contracted Rates:

FY26 Rental Rates

• Rental Rates effective 9/15/25
  • Enterprise/National/Hertz - Vehicles
  • Enterprise—Box Trucks/Cargo Vans/Large Trucks
• Rental Rates effective 7/1/2025

FY25 Rental Rates

• Rental Rates effective 5/21/2025
• Rental Rates effective 7/1/2024

Reservation Links:

• Enterprise/National Rental Reservations
• Hertz Rental Reservations

Other Information:

• Enterprise Rental Locations with-in the State of Louisiana
• LSU Acknowledgement Agreement: Passengers in State-owned or Rental Vehicle

Documents

AS Forms

Policies & Procedures

 

Office Hours

8:00 a.m. - 4:30 p.m.

Monday - Friday

Contact Information